This is your opportunity to join the staff of Massachusetts Citizens For Life!
Massachusetts Citizens For Life needs an energetic, self-starter to manage its Boston Office. The successful candidate has at least three-years experience managing a small business office, is able to direct several projects at one time, meet deadlines, enjoys working with people, and has a demonstrated commitment to pro-life causes. If this describes you…read on.
POSITION: Office Administrator/Bookkeeper
LOCATION: The Schrafft Center, 529 Main Street, Ste. 1M9, Boston, MA 02129
SUPERVISION: This position reports to the Executive Director and President of Massachusetts Citizens for Life, Inc.
SUMMARY: The Office Administrator will perform administrative tasks on a daily basis to keep the office running efficiently and productively. This will include doing basic bookkeeping, Internet-related and financial functions.
DUTIES : Oversee all office operations and needs, including, but not limited to: interfacing in person and on the phone with visitors, vendors, volunteers, members, donors, staff, officers and directors; reordering supplies; keeping current contact information for directors, vendors, members, volunteers and others doing business with or working with or for MCFL; manage and maintain organizational calendar of events and fundraising mailings; assess workflow and make recommendations for improvement as needed; participate as needed in preparation of mailings and event planning and preparation, including printing of handouts, flyers and brochures and ordering supplies for same; attend MCFL events; handle in-coming calls and emails and respond independently as appropriate; assist callers with questions and route calls to others as required; manage phone system and make changes as needed through phone service provider, NPV; manage office equipment and arrange service as needed; review firstname.lastname@example.org emails daily and forward appropriate emails to President; send "eblast" emails to members as directed by President; schedule volunteers to assist with mailings and other tasks when appropriate; prepare correspondence; pick-up mail, open, sort and send mail out daily as needed; send monthly meeting reminders to directors with agenda and draft minutes; send bi-monthly reminders to staff to submit time sheets to accountant; schedule and assist in preparation for meetings with volunteers, directors, committees, and others; manage MCFL finances including accounts receivable and payables; keep track of invoices and ensure no duplication of payments; prepare monthly accounts and balances updates and invoice reports for accountant and treasurer with copies to executive director and president; prepare other financial reports as needed on weekly, monthly, quarterly, and annual basis; provide other administrative support to organization and staff as needed.
SKILLS: Strong interpersonal skills; ability to work with and manage volunteers with various ages and backgrounds; strong computer skills, including proficiency in MS Word and MS Excel; strong clerical and bookkeeping skills; proficiency in Quickbooks; strong organizational ability; is detail oriented and able to work independently, manage time efficiently, meet deadlines, and multi-task in a frequently hectic environment.
TIME: Full time daily Monday through Friday, 9:00 AM to 5:00 PM. and attendance at five MCFL events on weekends throughout the year.
SALARY: $38,000 plus benefits: health insurance, paid sick, personal, and vacation days.
SEND RESUME (No phone calls) TO: email@example.com